Grant-Funded Projects · Process
Pre-application to audit-ready closeout
The grant calendar drives everything. We schedule backward from your period of performance, then report against it every week.
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How does a grant-funded construction project actually run?
It runs in five stages: a documented pre-application estimate, procurement support once you're awarded, a pre-construction phase that sets up wage and reporting compliance, construction with weekly written reporting and compliance-backed pay applications, and a closeout package assembled as the work proceeds. The compliance calendar — environmental clearance, procurement, plan review, long-lead equipment — usually determines the end date more than the field work does.
01
Pre-Application Estimate
Before you submit, you get a documented construction cost estimate with escalation and contingency stated separately — a number your budget narrative can defend and your reviewer can follow.
02
Award & Procurement Support
Once funded, we help you run a procurement that survives review: scope of work, bid documents, solicitation record and evaluation trail consistent with your written procedures and 2 CFR 200.
03
Pre-Construction & Compliance Setup
Wage determination confirmed, certified payroll workflow established, submittal and environmental clearances tracked, and a schedule mapped against your period of performance.
04
Construction With Reporting
One point of contact, weekly written progress reporting formatted for your funder, and pay applications that arrive with their compliance backup already attached.
05
Audit-Ready Closeout
Punch list closed on a stated date, then a closeout package: as-builts, warranties, certified payroll set, change order history, lien waivers and final inspection sign-offs in one indexed file.
Reporting
What you get, every week
No status calls required. If something slips, you hear it from us first, in writing, with the recovery plan attached.
- Written progress report formatted for your funder
- Schedule status against the period of performance
- Pay application with compliance backup attached
- Certified payroll status for every tier on site
- Open decisions with dates they're needed by
- Change order log with approvals and cost basis
Free download
Grant Spend-Down Timeline Planner
Work backward from your period of performance and see whether your scope actually fits the calendar.
- Backward scheduling from the award deadline
- Long-lead items that decide the end date
- Draw and reporting cadence by month
Free download
Scope of Work Template for Grant-Funded RFPs
A reusable scope structure that makes competing bids comparable and keeps your procurement file clean.
- Scope, phasing and compliance clauses to include
- Submittal and reporting requirements
- Evaluation criteria that hold up to review
Process and timeline questions
General information only. Requirements depend on your funding source and award terms — nothing here is legal, accounting or audit advice. Always confirm specifics with your program officer and your own advisors.
Commercial
How much time is actually left?
Tell us your deadline and your scope. We'll tell you whether it fits — and what has to happen first if it barely does.
KB1 Licensed, Bonded & Insured · Arizona's Most Referred General Contractor.
You'll know what's happening, what it costs, and what comes next.